Initial Procedure on Adaski
It is essential that certain checks and balances are done with your payroll before starting the Year End Procedure.
Create a start point backup – This is best done in a separate folder called “Before Year-End”
There are several places in Adaski that help you create a Zipped (Condensed) copy of your Payroll Database. When you call up this routine the program automatically sets it up to the folder that we believe you should be backing up to. There is an option within this program that allows you to create your own independent one with a name of your choice. The selected folder will be shown in a large grid on the bottom left of the screen. We recommend that you make regular backups to an external source like a Flash (USB) or Hard Drive just in case your computer crashes.
Download the latest version` of ADASKI at https://softrite.co.zw/download
Summarised Transactions:
Check that a Summarised Transaction has been written away for each pay period of the year. The simplest way to do this is to call up the Transaction Enquiry program [YTD Enquiries à Summarised Transactions] and click on one or two employees that you know have been paid in every period of 2022.
Close off Final Period: If there is not a correct amount of transactions, you might need to close off your final period by doing a pay update.
Missing Pay Periods: If any periods are missing, then you will have to recapture those using information you should have stored in PDF or print format for Payslips. In such cases you will have to enter the actual ZWL and US$ PAYE as a temporary tax override amount in the Financial Details screen for each employee. Our Adaski Payroll has, however, been automatically posting a suitably dated backup, after Pay Generation to a hidden log folder. So it is quite possible that our staff will be able to export from that backup and reimport into your latest Database backup.
Compare File Balances:
This program will add up all of the amounts for a given range of Pay periods displaying the resultant totals and indicating if there are any notable differences. If this is the case with your payroll, then we would like you to first see if you can work out where the issue is and, then, send us your latest backup along with suitable comments.
The file comparison screen is broken down into 3 separate columns: Transactions by Period; Individual Allowances and Deductions; and, Control Totals.
4.1 Transactions:
Call up YTD Enquiries / Summarised Transactions. Then click on Semester to see Transactions for Semesters 1, 2 or All. These records hold totals for Salary, Allowances, Gross, Deductions and Net Pay for each Pay Period of the year. Transactions are used for reports such as the Payroll summary by Period.
4.2 Allowances and Deductions:
See them all in YTD Enquiries / Allowances and Deductions by Period. Every Allowance and Deduction in a given Pay Period is stored and ultimately used to prepare the Year End ITF 16 and P6. They are stored as the currency paid hence the necessity not to change the currency indicator for allowances or deductions in general.
See them all in YTD Enquiries / Allowances and Deductions by Period. Every Allowance and Deduction in a given Pay Period is stored and ultimately used to prepare the Year End ITF 16 and P6. They are stored as the currency paid hence the necessity not to change the currency indicator for allowances or deductions in general.
4.3 Control Totals:
The Monthly Pay Generation creates a complete, one (1) page summary of the monies to be paid out to staff every month. They should, ideally, be shown to the company management each month who should, in turn, sign this off as being approved.
4.4 Imbalances:
If the Allowances or Deductions do not balance with the Control Totals then we recommend check the PDF or actual reports recorded at the time of payment to see which is correct. It is quite likely that we will need to use your Database backup from the final Pay Generation that you ran that month. Our Softrite Staff can copy this over to their computers using the Anydesk program so that they can try to correct your figures for you.
Backup.
There are several places in Adaski that help you create a Zipped (Condensed) copy of your Payroll Database. When you call up this routine the program automatically sets it up to the folder that we believe you should be backing up to. There is an option within this program that allows you to create your own independent one with a name of your choice. The selected folder will be shown in a large grid on the bottom left of the screen. We recommend that you make regular backups to an external source like a Flash (USB) or Hard Drive just in case your computer crashes
YTD Allowances and Deductions by Period:
This program defaults to showing you the figures in separate grids for the last period updated. There are buttons on the screen that allow you to view all of the amounts for all periods at the same time. There is also an option for you to just see Christmas Bonus payments for each member of staff.